Inventory This tab is used to manage Variants and Unique Stock Records . This contains all of the essential areas to manage Variant specific information, as well as pricing and stock.  Many of these fields are optional, and will either be left blank or set to a default during product setup. Mandatory fields and default values are marked with a *.  This section allows products to be edited individually; editing in bulk is done with other tools, such as the  CSV Upload  or the  Bulk Updater It is also possible to delete Variants from this screen. When deleting a Variant, this action will also delete all associated stock. Please note that while it is possible to change a SKU code from this screen, we strongly recommend against doing so. The SKU code is the unique identifier for your product. If this is changed, it may have wide ranging impacts on everything from Sales Orders through to Purchase Orders and Reporting.  Setup Variant Field Purpose SKU* A unique identifier for the Variant   If left blank, this will be auto populated   Max length: 80 characters Barcode A unique barcode for the Variant   If left blank, this will be auto populated Barcode Alias Accessible by pressing the + button to the right of the Barcode field   Enter multiple barcode aliases in the pop up   These barcodes can be scanned as required throughout the system MPN Manufacturer's Part umber - this is used in Purchase Orders when ordering stock from a Supplier Option (1, 2, 3)* You may set up to three Variant Options; the can be free typed, or will be a drop down menu if you have populated the Options tab   These are required if your product has multiple Variants   If a Product has multiple Variants, but the Option fields are left blank, that Variant will not be displayed Quantity This will show the current stock level of the Variant (see Stock Management below) Variant Live Sets whether this Variant  is live   It is possible to have a Product with multiple Variants where some are not live   If all Variants are set 'Variant Live' to No, then the Product will be disabled.   Defaults to Yes Allow Backorder This sets whether the Product may be sold without stock, e.g. Sales Orders will be fulfilled by a back to back Purchase Order Allow pre-order This will determine whether stock 'on the water', e.g. on a submitted Purchase Order that has not yet been received, will be displayed as available stock on your website Tier & Tiered Pricing Use this to set up tiered pricing; these permit quantity based price breaks for the Retail and Trade prices   Enter the quantity in the Tier field, and the appropriate prices   These work on an 'equal to or greater' basis, so if the Tier is set to 5, the price will apply if the customer purchases 5 or more of the item   It is possible to stack multiple Tiers Retail (inc VAT) The selling price of the Variant   Defaults to 0 Trade (ex VAT) The trade price of the Variant   Defaults to 0 Price List Pricing Use this to set up pricing for this Variant  via Price Lists :   Then enter a price for all applicable Price Lists   It is also possible to do this in bulk via the Price List controls Cost Price (ex VAT) The cost price of the Variant   Defaults to 0   May be set per Supplier enabled for this Product   From this screen, it is also possible to manually amend the Cost Price of individual Stock Records linked to this Variant RRP The RRP of the Variant , to show on the website   Defaults to 0 VAT Select the VAT status of this Variant - choose from:   Standard Reduced Zero Exempt VAT rates for Standard and Reduced are controlled via Countries Retail Offer (inc VAT) A retail offer price for the Variant  (this will supersede the Retail field), if enabled by the Offer Start/Expiry     Defaults to 0 Trade Offer (ex VAT)  A trade offer price for the Variant (this will supersede the Trade field), if enabled by the Offer Start/Expiry     Defaults to 0 Offer Start Date from which the Retail/Trade Offer price should apply   If left blank, the Retail/Trade Offer price will apply unless an expiry date has been set in the past Offer Expiry Date until which the Retail/Trade Offer price should apply   If left blank, the Retail/Trade Offer price will apply unless an start date has been set in the future Postage Surcharge An additional cost which will be applied at delivery for all orders which include this Variant Free Shipping Determines whether this Variant  receives free shipping   This will only apply to orders within which all items have this enabled Number of Cartons The number of Cartons in which this Variant  is delivered from your Supplier   This will determine the number of product labels which will be printed from the Label Printing screen, or at Goods In Width (cm) Dimension of the Variant Depth (cm) Dimension of the Variant Length (cm) Dimension of the Variant Height (cm) Dimension of the Variant Volume (m3) Dimension of the Variant Weight (Kg) Dimension of the Variant Variant image Use this to select a Variant  specific image; this will be drop down list of  images  uploaded to this Product   This may also be set via the Images CSV import Low Stock (order at) Use this to set a low stock threshold   If the stock level is below this level, a warning will be show on your website and the Variant  will appear within the Low Stock report   This will also be used to drive Replenishment Low Stock (order to) Use this to set a minimum stock level   This will be used to drive  Replenishment Lead time (days) Set the leadtime (total days) for the Variant Stock Text A label that will display on the Product Detail Page if this Variant has been selected Unique Stock Records Unique Stock Records can be created and managed from the Inventory tab. These will be displayed in a fold out section, below the main Variant  to which they are linked.  The Customisations which define the Unique Stock Record will be displayed in this section; these are only shown within the CMS and POS. You can click here for information on how to create a Unique Stock Record Field Purpose Live (WEB) If set to yes, this USR will be available for sale on the eCommerce PDP via a specific shortcut   This will also enable the USR for sale within the CMS Live (POS) If set to yes, this USR will be available for sale in the POS   This will also enable the USR for sale within the CMS Label A customer facing label for this Unique Stock Record Barcode A unique barcode for the Unique Stock Record   If left blank, this will be auto populated Retail (inc VAT) The selling price of the Unique Stock Record   Defaults to that set against the parent Variant Retail Offer (inc VAT) The trade price of the Unique Stock Record   Defaults to that set against the parent Variant Trade (ex VAT) The trade price of the Unique Stock Record   Defaults to that set against the parent Variant Trade Offer (ex VAT) The trade offer price of the Unique Stock Record   Defaults to that set against the parent Variant Cost Price (ex VAT) The cost price of the  Unique Stock Record   Defaults to that set against the parent Variant , and will be updated whenever this Unique Stock Record is ordered from a Supplier on a Purchase Order (this will not affect the cost price stored against units of stock) RRP The RRP of the Unique Stock Record , to show on the website   Defaults to that set against the parent Variant Quantity This will show the current stock level of the Unique Stock Record  (see Stock Management below) Variant Image Use this to select a Unique Stock Record  specific image; this will be drop down list of  images uploaded to this Product Stock Management It is possible to manually view adjust the stock of a Variant from the Inventory tab.  This is done by clicking on the 'Quantity' box, which will open a pop up.  Within the pop up, adjust the stock levels in the Locations that need changing. When amending stock levels manually from the Inventory tab, it is essential to enter a 'Reason for change', which will be recorded in the Stock History Report If the Quantity button is followed by a '+ X', that indicates that there is stock of linked Unique Stock Records, e.g.  Bookings If a product is set to the 'Booking' product type on the Product tab, there will be some additional fields on the Inventory tab. For more information see the Booking section.  Field Purpose Time Slots to Book This allows a customer to book multiple slots simultaneously, e.g. set this to 2 to sell a pair of tickets   Defaults to 1 Time Slot Spans to Book This controls the duration of the booking   Defaults to 1 FAQs Can I view Stock History for a Variant? Yes, there is a link from the Inventory tab to the Stock History report. Can I view Price History for a Variant? Yes, there is a link from the Inventory tab to the Price History report. Can I set up different price points for different customers? Yes, this is done on the Inventory tab of the Product , or within the Price Lists section of the CMS.  Can I view Stock on Order for a Variant? This can be viewed on the Inventory tab - if stock is on order for a Variant , a 'quantity on order' will be shown, along with a link that will open a pop up. That pop up will contain the details of the quantities ordered and the Purchase Orders on which the Variant has been ordered. Can I view Reserved Stock for a Variant? This can be viewed on the Inventory tab - if stock is reserved for a Variant , a 'quantity reserved' will be shown, along with a link that will open a pop up. That pop up will contain the details of the  reservations . How should I mark stock as damaged? You can do this by moving Units into a 'Damaged' Location in a Store.  Alternatively, you can create a Unique Stock Record from existing stock . Can a USR be set to web/eCommerce only? Yes, just use the 'Live (WEB)' field. Can a USR be set to POS only? Yes, just use the 'Live (POS)' field. Can I make a stock adjustment for a specific Variant or USR? Yes - you can amend the quantity against the Variant or USR, and this will show as a Stock Discrepancy. You must enter a reason.  The system will then attempt Stock Matching to clean up the discrepancy.