# Purchase Order Lines

[![image.png](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/scaled-1680-/eMGimage.png)](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/eMGimage.png)

This section will show a list of Order Products, which are separated into individual Purchase Order Lines.

<table border="1" id="bkmrk-field-purpose-produc" style="border-collapse: collapse; width: 100%; height: 868.063px;"><colgroup><col style="width: 50%;"></col><col style="width: 50%;"></col></colgroup><thead><tr style="height: 29.7969px;"><td style="height: 29.7969px;">Field</td><td style="height: 29.7969px;">Purpose</td></tr></thead><tbody><tr style="height: 29.7969px;"><td style="height: 29.7969px;">Product</td><td style="height: 29.7969px;">*The Product Name and SKU Code*</td></tr><tr style="height: 29.7969px;"><td style="height: 29.7969px;">Qty Ordered</td><td style="height: 29.7969px;">*The quantity ordered from the Supplier*</td></tr><tr style="height: 104.188px;"><td style="height: 104.188px;">Qty Allocated</td><td style="height: 104.188px;">*The quantity allocated to Sales Orders*

<p class="callout info">*If greater than zero, the number may be clicked to view a pop up with a breakdown of allocations*</p>

</td></tr><tr style="height: 68.9844px;"><td style="height: 68.9844px;">Cost Price</td><td style="height: 68.9844px;">*The Cost Price of the unit ordered*

*Initially, this will be autofilled from the [Variant](https://bookstack.iconography.co.uk/books/categories/page/inventory "Inventory")*

*This is editable both before and after the Products have been received, except in these circumstances:*

- *The PO status is 'invoiced'*
- *The stock linked to the PO has already been updated*

</td></tr><tr style="height: 96.9844px;"><td style="height: 96.9844px;">Discount</td><td style="height: 96.9844px;">*The discount against this Order Line*

*This label is automatically calculated based on the difference between the current Cost Price against the Variant and the Cost Price on the current Purchase Order*

</td></tr><tr style="height: 85.7812px;"><td style="height: 85.7812px;">Ack No.</td><td style="height: 85.7812px;">*Enter an acknowledgment number for this Purchase Order Line*

*Optionally, use Supplier Reference in the [Header](https://bookstack.iconography.co.uk/books/purchase-orders/page/header "Header") if all items in the Purchase Order share the same Acknowledgement Number*

</td></tr><tr style="height: 143.375px;"><td style="height: 143.375px;">Confirmed Delivery Date</td><td style="height: 143.375px;">*Enter a confirmed delivery date for this Order Line*

*This will update delivery estimates throughout the system*

<p class="callout info">*Alternatively, use the [Action Buttons](https://bookstack.iconography.co.uk/books/purchase-orders/page/action-buttons "Action Buttons") to apply a date to every line on the Purchase Order simultaneously*</p>

</td></tr><tr style="height: 68.9844px;"><td style="height: 68.9844px;">Delivery No.</td><td style="height: 68.9844px;">*Enter a delivery number for this Order Line*

*Alternatively, store the delivery note within the [Notes](https://bookstack.iconography.co.uk/books/purchase-orders/page/purchase-order-notes "Purchase Order Notes")*

</td></tr><tr style="height: 29.7969px;"><td style="height: 29.7969px;">Qty Received</td><td style="height: 29.7969px;">*A label that shows the quantity received against this Order Line*</td></tr><tr style="height: 120.984px;"><td style="height: 120.984px;">Receive into Stock</td><td style="height: 120.984px;">*Use this field to receive items; simply enter a number of units to receive*

<p class="callout warning">*Must also select a Location to which you receive the stock*</p>

<p class="callout info">*Alternatively, use Goods In to receive goods*</p>

</td></tr><tr style="height: 29.7969px;"><td style="height: 29.7969px;">Location</td><td style="height: 29.7969px;">*The Location to which you are receiving stock*

<p class="callout warning">*Must also enter an amount to receive*</p>

<p class="callout info">*Alternatively, use Goods In to receive goods*</p>

</td></tr><tr style="height: 29.7969px;"><td style="height: 29.7969px;">Cancel Line</td><td style="height: 29.7969px;">*Cancel the Purchase Order Line*</td></tr></tbody></table>

### Product Types

Different products will display differently, with different information.

#### Standard Products

These are products without [Customisations](https://bookstack.iconography.co.uk/books/categories/page/customisation "Customisation").

[![image.png](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/scaled-1680-/q81image.png)](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/q81image.png)

#### Made to Order Products

These are products with [Customisations](https://bookstack.iconography.co.uk/books/categories/page/customisation "Customisation").

[![image.png](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/scaled-1680-/MXWimage.png)](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/MXWimage.png)