Purchase Order Status

The Order Status is set automatically based on a variety of things within the Purchase Order. 
 These can be used to filter the list of Purchase Orders. 
 A List of Statuses 
 These statuses have an impact on the function of the system. For example, it is impossible to receive goods from an Open or Completed Purchase Order 
 
 
 
 Field 
 Purpose 
 
 
 
 
 Open 
 
 A Purchase Order which has not yet been submitted to a Supplier 
   
 You may still items to this Purchase Order 
 
 
 
 Submitted 
 
 A Purchase Order that has been sent to the Supplier, but not yet acknowledged 
   
 You may receive items on this Purchase Order and amend the Cost Prices 
 
 
 
 Acknowledged 
 
 A Purchase Order that has been sent to the Supplier and acknowledged 
   
 You may receive items on this Purchase Order and amend the Cost Prices 
   
 You should manage the expected arrival dates on these Purchase Orders 
 
 
 
 Cancelled 
 
 A Purchase Order which has been Cancelled 
   
 The Supplier will be sent an automated email, but please follow up manually to ensure that you are not incorrectly sent the goods in question 
 
 
 
 Received 
 
 A Purchase Order is automatically changed to this status if at least one item on it has been received 
   
 You may receive other items on this Purchase Order and amend the Cost Prices 
 
 
 
 Invoiced 
 
 A Purchase Order must be manually marked as invoiced 
   
 You may amend the Cost Prices at this stage, but take no further action 
 
 
 
 Completed 
 
 A Purchase Order must be manually marked as completed 
   
 No further action may be taken on the Purchase Order at this stage 
   
 If you have an accounts integration, changing to this status will post the Purchase Order to your accounts package