# Purchase Orders (List)

From here you can add, edit and manage Purchase Orders.

#### Key to icons

![image.png](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/scaled-1680-/q3Uimage.png) = an open Purchase Order

![image.png](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/scaled-1680-/WK6image.png) = a submitted Purchase Order

![acknowledged](https://ixo.iconography.co.uk/images/cms/icons/status_acknowledged.gif) = an acknowledged Purchase Order

![image.png](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/scaled-1680-/3uQimage.png) = a cancelled Purchase Order

![image.png](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/scaled-1680-/1sximage.png) = a received Purchase Order

![image.png](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/scaled-1680-/B99image.png) = an invoiced Purchase Order

![image.png](https://bookstack.iconography.co.uk/uploads/images/gallery/2025-10/scaled-1680-/mQEimage.png) = a completed Purchase Order

### Filters

Filter the screen by:

- PO Number
- Status
- Store (this is an OR search on the receiving/invoice Store)
- Supplier
- Date Received

<p class="callout info">If a PO has been received over multiple dates, it will show for any and all of those dates</p>

- Date Submitted

<p class="callout info">If a PO has not been submitted, it will never show if you are filtering for Date Submitted</p>

### Create a Purchase Order

You can create a new Purchase Order from this screen, or alternatively via the [Required Orders](https://bookstack.iconography.co.uk/books/required-orders "Required Orders"), [Sales Order](https://bookstack.iconography.co.uk/books/sales-orders "Sales Orders") or [Replenishment](https://bookstack.iconography.co.uk/books/replenishment "Replenishment") screens.

### Download Purchase Orders as a CSV

This will export top level information about your Purchase Orders, filtered to your current view.

## FAQs

#### When looking at a Sales Order Line which is allocated to a Purchase Order, I can see an 'expected goods in date' - how is that powered?

This will be taken from the Purchase Order or individual Purchase Order Line. There are three dates which are used, and the heirarchy is as follows:

1. Date Due (overridden if either of the other dates exist)
2. Expected Delivery Date (overriden if Confirmed Delivery Date exists)
3. Confirmed Delivery Date

#### In the Product Lookup screen (CMS or POS), I can see Purchase Orders with an 'expected goods in date' - how is that powered?

This will be taken from the Purchase Order or individual Purchase Order Line. There are three dates which are used, and the heirarchy is as follows:

1. Date Due (overridden if either of the other dates exist)
2. Expected Delivery Date (overriden if Confirmed Delivery Date exists)
3. Confirmed Delivery Date