Purchase Order Status

The Order Status is set automatically based on a variety of things within the Purchase Order.

These can be used to filter the list of Purchase Orders.

These statuses have an impact on the function of the system. For example, it is impossible to receive goods from an Open or Completed Purchase Order

Field	Purpose
Open	A Purchase Order which has not yet been submitted to a Supplier You may still items to this Purchase Order
Submitted	A Purchase Order that has been sent to the Supplier, but not yet acknowledged You may receive items on this Purchase Order and amend the Cost Prices
Acknowledged	A Purchase Order that has been sent to the Supplier and acknowledged You may receive items on this Purchase Order and amend the Cost Prices You should manage the expected arrival dates on these Purchase Orders
Cancelled	A Purchase Order which has been Cancelled The Supplier will be sent an automated email, but please follow up manually to ensure that you are not incorrectly sent the goods in question
Received	A Purchase Order is automatically changed to this status if at least one item on it has been received You may receive other items on this Purchase Order and amend the Cost Prices
Invoiced	A Purchase Order must be manually marked as invoiced You may amend the Cost Prices at this stage, but take no further action
Completed	A Purchase Order must be manually marked as completed No further action may be taken on the Purchase Order at this stage If you have an accounts integration, changing to this status will post the Purchase Order to your accounts package